General Guidelines
The NBER's auditors require that
travel reimbursement forms must be submitted within 90 days of any meeting.
Reimbursement requests must be accompanied by original receipts and require a signature.
Questions about reimbursement issues should be directed to the NBER Conference
Department at 617-868-3900 or confer@nber.org. (http://admin.nber.org/forms/travexpconf.pdf)
Domestic Air Travel
The NBER will reimburse the lowest
available reasonable air fares for round-trip travel to the meeting from your
home town. First class, business class, and full fare coach fares will not be
reimbursed. It is usually advantageous to book travel well in advance of a
meeting - ideally at least 21 days in advance, when the lowest cost tickets are
usually available. Please check all carriers, including those who do not sell
through travel agents, such as Southwest and JetBlue, when planning your
travel; the best fares are usually available from the airlines' own websites.
Local Ground Transportation
The NBER does not reimburse long
solo taxi rides, limousine rides, or expensive car rentals, but will reimburse
actual expenses up to $100 per meeting for bus, train or taxi services, subject
to the presentation of original receipts. If rides are shared, please include
that information on the reimbursement request. If you use your own car, mileage
is reimbursed at 56 cents per mile. Actual parking costs will be reimbursed to
a limit of $75.
Hotel Information
Housing will be reserved, as
requested, for all out-of-town participants. A limited number of rooms have
been reserved at the ROYAL SONESTA HOTEL,
Please notify the NBER as soon as
possible, even on the day of the meeting, if your travel plans or are disrupted
and you need to modify your hotel request. Meeting participants are expected to
reimburse the NBER for any hotel reservations that are not used.
Meals
Meal charges will not be reimbursed.
4/22/14